Project Plan For A Company Retreat To Another Country - Get Free Sampl

Question: Describe about the Project Plan for a Company Retreat to Another Country. Answer: Introduction to Project Company Background The selected organization (company) is Aetos Engineering that deals with design and engineering in aircrafts. It is a business organization that has extensive business system in the native country and is now looking to retreat to some other country as part of the business strategy. The company has been very successful in the native country and now wants to retreat to another country in order to get access to global market. The company has chosen to retreat to Australia first and if the move is successful, they will consider retreating to other countries. However, before retreating to some other country, some project planning is necessary so that the system can be installed in time before the start of business in the new country. As per the requirement of the company, a project plan has been prepared. Description of the Project The project is based on the preparation and design of a system plan that the company needs to retreat to another country. In order to complete the retreat successfully, the company needs a proper project planning that must be followed step by step. The tasks of the project are as follows. Selection of a suitable country for retreat (in this case, the country selected is Australia) Analysis of the existing market and competitions in Australia Total budget estimation and cost benefit analysis for the purpose of retreat Stakeholder analysis for estimating the total number of people to be involved in the project Analysis of the existing law, government policies and business guidelines in the Australia Risk analysis and mitigation Project Scope Statement The 6-point checklist is as follows. Project Scope Verification Project Objective Done Deliverables Done Milestones Done Technical Requirements Done Limitations and Exclusions Done Customer Review Done Project Objective The primary objective of this project is preparation and designing of a system for the company that will help in the retreat to the chosen country. The company, Aetos Engineering deals with engineering of aircraft designs and wants to retreat to Australia in order to gain access to the global market and global popularity. The brief explanation of the objectives of this project is provided below: To choose a suitable country for relocation To analyze the existing conditions of the country political, judicial, social and commercial To analyze the risks accompanying the project To install necessary hardware systems in the retreat office To design and implement a suitable data warehouse for storage and operation of business data To connect the data warehouse with the native business headquarters To initiate the new system in the selected country Deliverables The deliverables of the project are as follows. Selection of a suitable site / country for retreat Complete analysis report on the market conditions in the selected country Complete risk analysis report New office building for the retreat New hardware systems for business operations New data warehouse for storage and management of business data Established connection between the retreat office and the main headquarters Milestones The estimated project milestones calculated from the initiation of the project are as follows. A list of countries of retreat prepared 10 days Market and other factors analyses 2 months Risk analysis 1 month Selection of the country for retreat 5 days Cost estimation 15 days Resource allocation and funding 1 month Infrastructure planning, setting up of retreat office 1 year Hardware implementation 3 months Software and data warehouse implementation 1 month Establishment of connection between the offices of the two countries 15 days System initiation 1 month Technical Requirements Following are the technical requirements for the project. The business must comply with the legal policies and guidelines of the country in which the retreat is planned. The installed hardware systems must be upgraded to latest technology in order to manage the business efficiently. The data warehouse system must be up to date and must support business operations and data management. The company must comply with business guidelines and the retreat must provide significant cost benefits in order to ensure success of the project. Limitations and Exclusions Limitations The following are the project limitations. Although an external analysis is conducted on the selected country, the exact conditions cannot be known accurately before actually initiating services in the country. This project plan only deals with the discussion of scope and estimation of resources. Actual project plan should be prepared with more information and estimations. The resource details are only rough estimations. More modifications are required with changing scopes and design of the system. No stakeholder plan is provided in this part of project plan. The data provided in this project plan will change with changes in project plan and the dynamic market of the new country. Exclusions The exclusions of the project are as follows. The share market condition and the companys entry in the share market of the selected country are excluded from this project plan. The outsourcing and employment policies for initiation of services in the new country are excluded from this project plan. Only a brief idea of estimated resources has been provided, resource management plan has been excluded from the project plan. New business policies have been excluded from the plan. The selection of hardware and software vendors and their implementation steps have also been excluded. Customer Review Customer review is an important part of any business as the production and innovation is dependent on customer satisfaction. Now, for retreating to another country, international customers come into play. Before the project, an analysis of the social background of the company is to be conducted in addition to market analysis for understanding the demands of products and customer commercial trend. After initiation of business, the company should start a customer review system in order to know what the customers like and dislike about their products or services. The company should revise its policies and business products in accordance with the customer reviews in order to enhance the existing business system of the company. This will ensure the success of the business retreat of the company to another country. Project Priority Matrix Project/Selection Criteria Cost Scope Time Weight: 8 7 6 Total Company Relocation 8 6 8 (8*8=) 64 (7*6=) 42 (6*8=) 48 (64+42+48=) 154 Analysis of the Foreign Market 5 6 4 (8*5=) 40 (7*6=) 42 (6*4=) 24 (40+42+24=) 106 Architecture Development 9 6 8 (8*9=) 72 (7*6=) 42 (6*8=) 48 (72+42+48=) 162 Resource Investment 10 7 10 (8*10=) 80 (7*7=) 49 (6*10=) 60 (80+49+60=) 189 This project priority matrix has been used to represent the primary four areas that are required for the project. These four parts are market analysis, investment, infrastructure and relocation projects. There should be at least three success criteria for the project having different weightages. The three main success criteria are cost, scope and time. The weightage for the success criteria should be as follows. Project Cost 8 Project Scope 7 Project Time 6 The effects of the chosen success criteria will depend on the priorities estimated in the project and the project has to be executed accordingly. Work Breakdown Structure Task No Task Name No of Days 1 Project: Company Retreat to Another Country 1005 days 1.1 Project Initiation Phase 100 days 1.1.1 Requirement Analysis 30 days 1.1.2 Feasibility Testing 30 days 1.1.3 Selection of Country 10 days 1.1.4 Estimation of Costs and Expenses 30 days 1.2 Project Planning Phase 150 days 1.2.1 Preparation of Project Plan 30 days 1.2.2 Scheduling of Project Duties 15 days 1.2.3 Allocation of Resources 30 days 1.2.4 Preparation of Communication Plan 15 days 1.2.5 Land Selection in the Retreat Country 60 days 1.3 Execution phase 430 days 1.3.1 Development of Abroad Branch 180 days 1.3.1.1 Architecture Planning and Design 60 days 1.3.1.2 Resource Collection 30 days 1.3.1.3 Location Blueprint Preparation 30 days 1.3.1.4 Development of Communication System 30 days 1.3.1.5 Development of a new Business System 30 days 1.3.2 Implementation Phase 250 days 1.3.2.1 Implementation of the Resources 60 days 1.3.2.2 Development of Business Plan 60 days 1.3.2.3 Implementation of Software and Data Warehouse 90 days 1.3.2.4 Market Analysis System Development 30 days 1.3.2.5 Connection of the Data Warehouse with Central Headquarters 10 days 1.4 Closing Phase 150 days 1.4.1 Creation of Communication Link between New Branch and Headquarters 10 days 1.4.2 Employee Training and Recruitment 90 days 1.4.3 Business Data Warehouse Maintenance 50 days Figure: WBS of the Project (Source: Created by Author) Figure: Gantt Chart (Source: Created by Author) Cost Estimation Cost Estimation Table Project Activity Estimated Cost Location Survey and Selection $20,000 Land Purchase $100,000 Architecture Development $100,000 Implementation of Necessary Hardware $50,000 Implementation of Software $50,000 Communication Set Up $10,000 Training of Recruits $20,000 Time Phased Budget Project Name Monthly Timeline Month 1 Month 2 Month 3 Month 4 Month 5 Notes: Location Analysis -$10,000 -$10,000 Selection of location for retreat Resource Investment $100,000 $100,000 $150,000 Investment on project fund Architecture Development -$50,000 -$150,000 -$150,000 Development of building, hardwares and softwares Business Initiation -$50,000 Initiation of Business System Testing -$5,000 -$2,500 Testing of market, hardware and software Project Start Up $200,000 Total Capital Recruitment and Training -$10,000 Training and recruitment of new employees Payment of Wages -$25,000 Wage payments Profit (Estimated) $50,000 Profit from the 1st month of the business Month 1 Month 2 Month 3 Month 4 Month 5 Totals: -$10,000 -$10,000 $50,000 -$65,000 $172,500 Total balance of each month Cumulative Total: -$10,000 -$20,000 $30,000 -$35,000 $137,500 Available balance after each month Bibliography Burke, R. 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